A comprehensive distributed asset management platform designed to track the complete lifecycle of equipment across multiple locations. Connects teams with full auditability, role-based access control, and real-time visibility into all your assets.
DB Tables
API Endpoints
Audit Trail
Core Capabilities
Built for organizations that need complete visibility and control over inventory across multiple locations
Track high-value, serialized items like machinery and electronics. View history, condition, location, warranty info, and attached documents/photos for each asset.
Manage quantity-based inventory for consumable items like filters, oil, and cables. Track by quantity with min/max levels, lead times, and supplier information.
Comprehensive workflows for moving items between locations. Multi-stage lifecycle from request through approval, packaging, shipping, and receiving.
Periodic inventory counts ensure system matches physical reality. Start count sessions, scan items, and reconcile discrepancies with full audit trail.
Log maintenance tickets against specific assets. Record costs, service providers, technician details, and track repair history throughout asset lifecycle.
Users see only inventory relevant to their assigned location. Functions like "Approve Transfer" or "Bulk Import" reserved for specific senior roles.
System Architecture
AssetPulse is built around interconnected modules for complete asset lifecycle management
Before any item can be tracked, it must exist in the Master Data. This is the library of all approved products that serves as templates for Stocks and Spares.
The Stocks module tracks permanent, serialized equipment. Each physical item has its own record with full history, condition tracking, and location assignment.
Unlike Stocks, Spares are tracked by quantity, not serial number. Manage consumable items with inventory levels, reorder points, and supplier relationships.
Hierarchical location management for vessels, warehouses, ports, and offices. Organizations track vendors, manufacturers, and partners for complete supply chain visibility.
Business Workflows
Move items between locations with a complete digital audit trail. The system supports both Stock and Spare transfers with multi-level approvals.
Request Initiated
Corporate Approval
Target Approval
Stock Assigned
Packaged
Shipped
Received
Periodic inventory counts ensure the system matches physical reality. Create sessions for specific sub-locations and reconcile any discrepancies.
Create Count Session
Scan/Enter Items
Record Quantities
Review Discrepancies
Finalize & Reconcile
Track repairs and service history for assets. Log maintenance tickets, record costs, and maintain complete service records throughout asset lifecycle.
Create Request
Assign Vendor
Track Tasks
Record Costs
Complete & Close
Administration
Complete user administration with role assignments and location scoping.
Set up new locations or onboard large batches of inventory efficiently.
Granular role-based access control for all system functions.
Generate detailed summaries for audits and financial planning.
Automated email notifications throughout workflows.
Flexible settings for system behavior and defaults.
Technical Details
Built for reliability, security, and scale
MariaDB with 51 tables
PHP with MySQLi/PDO
Server-rendered HTML/CSS/JS
OTP-based via PHPMailer
14+ REST endpoints
Role-based + Location scoping
Complete change logging
Images, docs, imports
Enterprise Ready
Built with enterprise-grade security practices to meet the expectations of regulated industries and high-availability environments.
OTP-based login with 15-minute expiration windows, secure password hashing, and automatic session management.
Granular permission controls with location scoping ensure users only access data relevant to their responsibilities.
Every change is logged with timestamp, user, and action details for full accountability and compliance reporting.
All data transmitted via HTTPS/TLS encryption with secure database connections and encrypted backups.
Customer deployments are isolated with dedicated resources, ensuring data separation and operational independence.
Disaster recovery planning with encrypted backups, monitoring, and documented recovery procedures.
Industry Solutions
Explore detailed use cases showing how AssetPulse transforms asset management for complex, multi-location operations.
Multi-brand fleet management with ship-to-ship transfers, port warehouse logistics, entertainment equipment tracking, and corporate oversight.
Multi-facility hospital networks with equipment tracking, preventive maintenance compliance, Joint Commission readiness, and surge capacity management.
Let's discuss how AssetPulse can be customized for your organization's needs.