Global Inventory Management System

Every asset, every location, fully accounted for.

GIMS is an AWS-hosted enterprise inventory and asset tracking platform. It unifies serialized assets and consumable spares under one chain-of-custody workflow — with role-based access, automated reconciliation, and immutable audit trails.

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Tracked Value

$2.04B

Asset Types

849

Active Locations

4,229

Stock Items

741

Spare Parts

849

Asset Types

$2.04B

Value

Request Asset / Location Status

TR-10012 Action Camera · LA → SF Pending

MNT-001 Aputure DSLR · Open Repair

AUD-10035 Grandissimo · Cycle Count Approved

OF-10009 Sony FX3 · Damaged Closed

Core capabilities

Everything you need to manage assets at scale.

Built for organizations with multi-location operations and audit-sensitive compliance requirements.

Stocks Module

Track high-value, serialized items — machinery, electronics, vehicles. Per-asset history, condition, location, warranty, and document attachments.

Spares Module

Quantity-based inventory for consumables — filters, oil, cables. Min/max levels, lead times, supplier records, sub-location precision.

Transfers

Multi-stage workflows for moving items between locations: Request → Approve → Ship → Transit → Receive. Tracking numbers and confirmations.

Cycle Counts

Spot-check counts by location, brand, or category. Variance reports, digital sign-off, full reconciliation history.

Maintenance

Open repair tickets with priority, vendor assignment, labour and parts cost capture. Items auto-lock during maintenance.

RBAC & Audit

Role-based access with permissions matrix. Local-vs-Global toggles. Login history, session monitoring, immutable change logs.

How it works

Three workflows that handle the rest.

Behind every dashboard chart is a specific workflow — designed for the way operators actually move equipment, run counts, and keep records straight.

01 / DUAL-TRACK INVENTORY

Two inventory models, one platform.

Most platforms force you to pick: track by serial number or by quantity. GIMS handles both natively, and links them — so a serialized camera can have spare batteries, lenses, and consumables tied directly to it.

Serialized stock with barcode/SN tracking, condition states, photo & document attachments

Bulk spares with quantity tracking, min/max thresholds, low-stock alerts

Sub-location precision: rack, locker, bin assignments per item

Asset-to-spare linking for maintenance and repair workflows

Stock Item Tracking

SERIALIZED

Sony FX3 Cinema Camera CAM-SNY-FX3-007

Canon EOS R5 CAM-CAN-R5-003

Aputure 600D Pro Light LGT-APT-600D

Sony A7S III Mirrorless CAM-SNY-A7SIII-001

02 / TRANSFERS

Five-stage chain of custody.

Every move is requested, approved, shipped, tracked, and acknowledged. No anonymous transfers. No items in limbo. Every step lives in the audit log permanently.

Originating location creates the request with target and urgency

Corporate approval gate before any physical movement

Source location packs and ships with tracking number capture

Destination acknowledges receipt — closing the loop, formally

Request

Originating location initiates with target & urgency

Approve

Corporate review & approval gate

Ship

Source location packs & ships with tracking

Transit

In-flight visibility, tracking number monitoring

Receive

Destination confirms receipt & closes the loop

03 / AUDITS & COUNTS

Reconciliation, in hours not weeks.

Cycle counts replace once-a-year fire drills. Spot-check by location, brand, or category. Variances surface in real time, with digital sign-off and full reconciliation history.

Spot, full, and ad-hoc count types — filtered by any dimension

Variance reports highlight discrepancies for investigation

Stock-edit approval queue for changes that affect financial records

Immutable audit trail satisfies any compliance review

Last 30 days · cycle counts

14

Counts Completed

3

Variances Open

Recent activity

AUD-10035 Grandissimo · Spot ±0 Approved

AUD-10034 Alaska · Spot −1 Draft

AUD-10033 Grandissimo · Full ±0 Approved

Architecture & scale

Built on AWS. Engineered for the long run.

GIMS runs on production-grade AWS infrastructure with encryption-at-rest, automated backups, and the kind of horizontal scalability that doesn't break when you grow.

EC2

Compute

Auto-scaling web tier with health-checked deployments and zero-downtime upgrades.

RDS

Database

Managed MySQL with point-in-time recovery, daily snapshots, and replica failover.

Storage

Photos, document attachments, and backups — encrypted, versioned, lifecycle-managed.

AES-256

Encryption

At-rest encryption on all data layers. TLS 1.3 in transit. KMS-managed keys.

RBAC

Access Control

Roles & permissions matrix. Local-vs-Global module access. OTP authentication.

∞

Audit Trail

Immutable change logs. Soft-deletes preserve history. Every event timestamped.

CSV

Bulk Import

Migrate legacy spreadsheets in minutes. Validation, dry-run, and rollback support.

REST

API

Documented endpoints for ERP, accounting, and BI integrations on the roadmap.